B1G Custom Fields

Access

Field Label	Access
Field Name	b1g_access_s
Purpose	Links for accessing restricted resources
Entry Guidelines	Use the Licensed Data tab in the GeoBTAA Template. It has three columns: friendlier_id, institution_code, and access_URL. friendlier_id is the ID of the parent record. institution_code is a dropdown value for a BTAA institution. access_URL is the URL for the institution’s library catalog record for the database.
Example Value	https://search.lib.umich.edu/databases/record/39117
Controlled Vocabulary?	FALSE
Vocabulary List	https://docs.google.com/spreadsheets/d/1g7TFqjYQ2KEShhocI0stINnI1cYDoMpoFgD8yWA6tbM/edit?gid=1084902039#gid=1084902039
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	This field is entered via a secondary spreadsheet and is serialized in output metadata as a JSON object (institution codes → URLs). Codes are used instead of full institution names to reduce field length and avoid spaces. Catalog records provide stable landing pages; users typically authenticate through their institution.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#access

Accrual Method

Field Label	Accrual Method
Field Name	b1g_dct_accrualMethod_s
Purpose	Method used to obtain the metadata
Entry Guidelines	Select one controlled value that reflects how the metadata record was created or obtained.
Example Value	Manual curation
Controlled Vocabulary?	TRUE
Vocabulary List	Automated retrieval; Mediated deposit; Manual curation
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	For programmatically harvested records, child records inherit this value from their parent source (e.g., a website). Parent records should reflect the method used to create or acquire the source-level metadata.
Namespace source	DCMI
Definition URI	https://gin.btaa.org/metadata/b1g/#accrual-method

Accrual Periodicity

Field Label	Accrual Periodicity
Field Name	b1g_dct_accrualPeriodicity_s
Purpose	Frequency at which a website is harvested
Entry Guidelines	Select one controlled value that best represents how often the resource should be reviewed or reharvested.
Example Value	Quarterly
Controlled Vocabulary?	TRUE
Vocabulary List	https://www.dublincore.org/specifications/dublin-core/collection-description/frequency/
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Used to prioritize automated review and harvest workflows. When possible, prefer time-based values (e.g., “Annual”) over vague values (e.g., “As Needed”) to support regular validation.
Namespace source	DCMI
Definition URI	https://gin.btaa.org/metadata/b1g/#accrual-periodicity

Admin Notes

Field Label	Admin Notes
Field Name	b1g_adminNote_sm
Purpose	Internal notes about status, issues, or enrichment
Entry Guidelines	Enter plain text as needed to support processing and tracking.
Example Value	Metadata enriched on 2025-10-01. Do not overwrite.
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Internal-only field for notes about issues, processing decisions, enrichment work, and other record-management context.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#admin-note

B1G Image

Field Label	B1G Image
Field Name	b1g_image_ss
Purpose	Thumbnail displayed in search results
Entry Guidelines	Enter a secure (https) URL to an image file. Acceptable file types: JPEG or PNG.
Example Value	https://media.licdn.com/dms/image/C4E0BAQE10eK4JOVezg/company-logo_200_200/0?e=2159024400&v=beta&t=n-8vqGyWpJW—9v2NxOUwQ3UmPRWLQz36fj-XwEsPYY
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Can be populated programmatically by harvesting thumbnail URLs.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#image

Code

Field Label	Code
Field Name	b1g_code_s
Purpose	Internal grouping or tracking code
Entry Guidelines	Do not enter manually. This value is assigned by GIN staff.
Example Value	05a-01
Controlled Vocabulary?	TRUE
Vocabulary List	https://gin.btaa.org/metadata/codeNamingSchema/
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Codes support internal tracking and sharable links for groups of records. They encode the provider, hosting type, and a sequence number. Avoid changing codes so existing links continue to work.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#code

Coordinate Reference System

Field Label	Coordinate Reference System
Field Name	b1g_dct_conformsTo_sm
Purpose	Coordinate reference system of the resource
Entry Guidelines	Enter a resolvable URI (URL) for the coordinate reference system from a known registry.
Example Value	https://epsg.io/26915
Controlled Vocabulary?	TRUE
Vocabulary List	https://epsg.io
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	We link to CRS definitions rather than encoding them directly in the record (as some geospatial standards do). Prefer EPSG (epsg.io), but other reputable registries are acceptable when EPSG does not provide the CRS.
Namespace source	DCMI
Definition URI	https://gin.btaa.org/metadata/b1g/#conforms-to

Creator ID

Field Label	Creator ID
Field Name	b1g_creatorID_sm
Purpose	URI identifying the creator (OCLC FAST)
Entry Guidelines	Enter a URI for an authority record from OCLC FAST (use the WorldCat FAST URL).
Example Value	http://id.worldcat.org/fast/549575
Controlled Vocabulary?	TRUE
Vocabulary List	https://fast.oclc.org/searchfast/
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	May support linked-data use cases in the future. Currently useful for identifying which Creator values have FAST authority records and normalizing them to a consistent source.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#creator-id

Date Accessioned

Field Label	Date Accessioned
Field Name	b1g_dateAccessioned_dt
Purpose	Date the record was added
Entry Guidelines	Enter the date the record was harvested or added to the geoportal, in yyyy-mm-dd format.
Example Value	2025-01-01
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Date
Multivalued?	FALSE
Required?	FALSE
Commentary	Indicates when this record was added. It applies to the record itself and does not automatically apply to related records (e.g., child records).
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#date-accessioned

Date Retired

Field Label	Date Retired
Field Name	b1g_dateRetired_dt
Purpose	Date the record was removed or unpublished
Entry Guidelines	Enter the date the record was removed/unpublished, in yyyy-mm-dd format.
Example Value	2025-12-15
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Date
Multivalued?	FALSE
Required?	FALSE
Commentary	Indicates when a record was unpublished. Records are typically retained (not deleted) for analytics and auditing. In some cases, records may reappear at the source and be republished later.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#date-retired

Deprioritize

Field Label	Deprioritize
Field Name	b1g_deprioritized_b
Purpose	Flag that lowers a record’s ranking in search results
Entry Guidelines	Enter true or false.
Example Value	true
Controlled Vocabulary?	TRUE
Vocabulary List	True; False
Field Type	Boolean
Multivalued?	FALSE
Required?	FALSE
Commentary	Use to lower a record’s ranking in search results. Note: there is no corresponding “prioritize” flag.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#child-record

Endpoint Description

Field Label	Endpoint Description
Field Name	b1g_dcat_endpointDescription_s
Purpose	Type of API or link used to access the resource
Entry Guidelines	Use an existing standardized value when possible. Enter “downloads page” for static web pages that provide downloads but no API or other programmatic access point.
Example Value	DCAT API
Controlled Vocabulary?	TRUE
Vocabulary List	TBD
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Describes the functionality/behavior of the access or handoff point. For programmatically harvested records, child records inherit this value from their parent source entity (e.g., a website).
Namespace source	DCAT
Definition URI	https://gin.btaa.org/metadata/b1g/#endpoint-description

Endpoint URL

Field Label	Endpoint URL
Field Name	b1g_dcat_endpointURL_s
Purpose	URL from which the resource was harvested
Entry Guidelines	Enter the full URL of the API endpoint, metadata feed, landing page, or query used to harvest the resource.
Example Value	https://opendata.minneapolismn.gov/api/feed/dcat-us/1.1.json
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Metadata feed URLs often end in .json. For programmatically harvested records, child records may inherit this value from their parent source entity.
Namespace source	DCAT
Definition URI	https://gin.btaa.org/metadata/b1g/##endpoint-url

GeoNames

Field Label	GeoNames
Field Name	b1g_geonames_sm
Purpose	URI for a place name from the GeoNames database
Entry Guidelines	Enter a GeoNames Semantic Web Service URI in the form http://sws.geonames.org//.
Example Value	http://sws.geonames.org/2988507
Controlled Vocabulary?	TRUE
Vocabulary List	https://www.geonames.org
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	May support linked-data use cases in the future.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#geonames

Harvest Workflow

Field Label	Harvest Workflow
Field Name	b1g_harvestWorkflow_s
Purpose	Workflow that produced the record
Entry Guidelines	Enter the code/name for the corresponding harvest workflow used to generate the record.
Example Value	py_arcgis_hub
Controlled Vocabulary?	TRUE
Vocabulary List	https://gin.btaa.org/metadata/harvest-workflows
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	For programmatically harvested records, child records inherit this value from their parent source entity (e.g., a website).
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#harvest-workflow

Is Harvested

Field Label	Is Harvested
Field Name	b1g_isHarvested_b
Purpose	Whether the website is actively harvested
Entry Guidelines	Enter true or false.
Example Value	true
Controlled Vocabulary?	TRUE
Vocabulary List	True; False
Field Type	Boolean
Multivalued?	FALSE
Required?	FALSE
Commentary	Use for source-level records (websites/platforms) to indicate whether harvesting is active.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#is-harvested

Language String

Field Label	Language String
Field Name	b1g_language_sm
Purpose	Human-readable language label
Entry Guidelines	Do not enter manually.
Example Value	eng
Controlled Vocabulary?	TRUE
Vocabulary List	https://www.loc.gov/standards/iso639-2/php/code_list.php
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Automatically populated based on the Language code.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#language-string

Last Harvested

Field Label	Last Harvested
Field Name	b1g_lastHarvested_dt
Purpose	Date the website was last harvested
Entry Guidelines	Enter a date in yyyy-mm-dd format.
Example Value	2025-01-01
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Date
Multivalued?	FALSE
Required?	FALSE
Commentary	Intended for website/source records to track lifecycle and harvest schedules. Do not use for standalone item records without child records.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#last-harvested

Local Collection

Field Label	Local Collection
Field Name	b1g_localCollectionLabel_sm
Purpose	Subcollection defined by the Publisher or Provider
Entry Guidelines	Enter plain text.
Example Value	Coastal
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Represents source-defined groupings/collections. In the UI it displays as a clickable facet value rather than as a structured relationship (e.g., Is Part Of).
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#local-collection

Mediator

Field Label	Mediator
Field Name	b1g_dct_mediator_sm
Purpose	Institutions that provide authentication for licensed resources
Entry Guidelines	Enter the full BTAA institution name as listed on the Institutions page.
Example Value	University of Minneapolis
Controlled Vocabulary?	TRUE
Vocabulary List	https://gin.btaa.org/team/institutions/
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Used as a facet so users can filter to licensed resources accessible via their institution. Stored as plain text.
Namespace source	DCMI
Definition URI	https://gin.btaa.org/metadata/b1g/#mediator

Provenance

Field Label	Provenance
Field Name	b1g_dct_provenance_sm
Purpose	Plain-language summary of how the record was obtained
Entry Guidelines	Enter complete sentences describing when, where, and how the record was obtained. Values may be entered manually or generated programmatically.
Example Value	The metadata for this resource was last retrieved from U.S. Fish and Wildlife Service Open Data on 2025-08-24.
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	This is the only provenance-related field visible to end users. It should summarize the information in other provenance fields in plain language.
Namespace source	DCMI
Definition URI	https://gin.btaa.org/metadata/b1g/#provenance-statement

Publication State

Field Label	Publication State
Field Name	b1g_publication_state_s
Purpose	Whether the record is visible in the geoportal
Entry Guidelines	Enter one of the three allowed values.
Example Value	draft
Controlled Vocabulary?	TRUE
Vocabulary List	draft; published; unpublished
Field Type	String
Multivalued?	FALSE
Required?	TRUE
Commentary	Controls whether users can discover the record in the geoportal (search and relationship browsing). Regardless of state, the direct link to the resource will be accessible.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#publication-state

Spatial Resolution as Text

Field Label	Spatial Resolution as Text
Field Name	b1g_dcat_spatialResolutionInMeters_s
Purpose	Human-readable description of spatial resolution
Entry Guidelines	Enter a scale, distance, or other descriptive free text.
Example Value	Scale [1:1,140,480]
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Analogous to scale for map records; may also convey recommended resolution for GIS datasets.
Namespace source	DCAT
Definition URI	https://gin.btaa.org/metadata/b1g/#spatial-resolution-as-text

Spatial Resolution in Meters

Field Label	Spatial Resolution in Meters
Field Name	b1g_dcat_spatialResolutionInMeters_sm
Purpose	Numeric spatial resolution of a raster dataset
Entry Guidelines	Enter a numeric resolution in meters.
Example Value	100
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Intended for raster datasets only.
Namespace source	DCAT
Definition URI	https://gin.btaa.org/metadata/b1g/#spatial-resolution-in-meters

Tags

Field Label	Tags
Field Name	b1g_adminTags_sm
Purpose	Administrative keywords for internal tracking
Entry Guidelines	Use tags only for internal categories.
Example Value	2022-creator-sprint
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	Array of strings
Multivalued?	TRUE
Required?	FALSE
Commentary	Internal searchable tags for workflow tracking (e.g., cleanup sprints, batch updates).
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#admin-tags

Website Platform

Field Label	Website Platform
Field Name	b1g_websitePlatform_s
Purpose	Technology platform used by the website
Entry Guidelines	Use a standardized platform value when possible. If unclear, use “custom data portal” or “other”.
Example Value	ArcGIS Hub
Controlled Vocabulary?	FALSE
Vocabulary List
Field Type	String
Multivalued?	FALSE
Required?	FALSE
Commentary	Helps characterize the technology landscape across sources and supports selection of appropriate harvesting workflows.
Namespace source	Local
Definition URI	https://gin.btaa.org/metadata/b1g/#website-platform